Assists with all office duties at regional area ready mix operation.
- Customer service and reception duties in person and on phone.
- Daily billing processes of all products sold ready mix and block.
- Run daily edit reports to ensure accuracy for customer billing.
- General HR information and direction for area employees.
- Researches and resolves discrepancies, questions or issues with vendors.
- Matches invoices with purchase orders or receiving slips on a daily basis.
- Assigns the proper general ledger and vendor code to each invoice.
- Ensures purchase or expenditure has proper approval for payment.
- Accept, sort and filter paperwork to corporate office.
- Reconcile daily cash sales and make timely deposits.
- Serves as back-up for all administrative functions.
- Generates various reports as requested/required.
- Other duties as requested by supervisor or other member of management.
- Complete purchase orders to maintain office materials and supplies.
- Work with sales team to maintain current and new customer records.
- Input job quotes with pricing and mix id information.
- Post payments to customer accounts timely and accurate
- Assist dispatch with call, taking orders, ticketing trucks, order adjustments and pricing.
- Accept payment calls from customers to run credit card transactions.
- Research and resolve customer inquires in relation to delivery and invoice discrepancies .
Qualifications:
- High school diploma or equivalent required. Prefer some additional training or education in business or accounting.
- Prefer at least two years of work experience in an office environment.
- Satisfactory criminal history.
- Must be able to read, write, speak and understand English.
- Demonstrated proficiency with basic mathematics to include addition, subtraction, multiplication and division.
- Demonstrated ability to work with minimal supervision.
- Demonstrated proficiency with data entry and working with a personal computer.
- Demonstrated effective communication skills both oral and written.
- Demonstrated attention to detail.
- Valid driver’s license.
- Experience with Oracale NetSuite Software or Command Alkon Software would be a plus.